- Company Restructuring Memo
A Company Restructuring Memo is an internal communication sent by management to inform employees that the organization will undergo structural or operational changes. It explains the reason for restructuring, what will change, and how employees may be affected.
Purposes:
1. Notify employees...
- Sample Redundancy Termination Letter
A Redundancy Termination Letter is a formal document issued by an employer to confirm that an employee’s job has ended because the position is no longer needed, not because of misconduct or performance issues.
Purposes:
1. Officially end employment after the redundancy notice period expires.
2....
- Short Term Employment Contract
A Short-Term Employment Contract is a legally binding agreement between an employer and an employee for temporary or project-based work over a fixed period (usually less than 12 months).
Purposes:
To clearly define the terms and duration of temporary employment.
To outline duties, pay, and...
- Employee Reimbursement Agreement
An Employee Reimbursement Agreement is a formal document outlining how an employer will repay an employee for business-related expenses incurred while performing official duties.
Purposes:
To define which expenses are eligible for reimbursement.
To ensure transparency and accountability in...
- Sample No Overtime Agreement
A formal written agreement where the employee voluntarily agrees not to claim overtime compensation unless approved in writing by the employer.
Purpose:
To prevent future disputes over overtime and to ensure compliance with Kenyan labour law.
Key Components:
Defined working hours
No...
- Maternity Leave Policy
A Maternity Leave Policy is an employer’s formal guideline that defines the rights and procedures for female employees before, during, and after childbirth.
It ensures that women receive paid time off, job protection, and necessary support during pregnancy and postnatal recovery in line with Kenyan...
- Final Warning Letter
A Letter of Final Warning is a formal disciplinary document issued by an employer to an employee after repeated cases of misconduct, poor performance, or violation of company rules — usually following earlier verbal or written warnings. It serves as the last step before termination if the employee...
- Affidavit for Proof of Ownership of Phone Number on Ardhisasa
An Affidavit for Proof of Ownership of Phone Number is a sworn legal statement made by a person to declare and confirm that a specific phone number belongs to them.
Purpose of the Affidavit:
It is used to:
1. Prove ownership of a mobile phone number
2. Resolve verification or account...
- Employee Suspension WIthout Pay Letter
An Employee Letter of Suspension Without Pay is a formal disciplinary notice issued by an employer to temporarily remove an employee from work duties without salary or benefits for a defined period, usually pending an investigation or as punishment for misconduct.
1. The main purposes of the...
- Work From Home Agreement
A Work From Home (WFH) Agreement is a formal document between an employer and an employee outlining the terms and conditions under which the employee performs their job duties remotely (usually from home) instead of the employer’s physical office.
Purposes:
To define clear expectations for...
- Employee Transfer Agreement
An Employee Transfer Agreement is a formal document that records the terms under which an employee is moved from one department, branch, or location to another within the same organization. It ensures clarity, mutual consent, and continuity of employment under defined terms.
Purposes:
1....
- Employee Confirmation Letter
An Employee Confirmation Letter is an official communication issued by an employer to confirm that an employee has successfully completed their probation period and is now a permanent staff member.
Purpose:
1. To formally confirm continued employment after probation.
2. To restate...
- Building Works Agreement
A Building Works Agreement is a legally binding contract between a Client (property owner or developer) and a Contractor (builder) that outlines the terms, responsibilities, and expectations for carrying out building or construction works. It ensures both parties understand their obligations from...
- Labour Only Subcontract Agreement
A Labour-Only Subcontract Agreement is a legally binding contract between a main contractor and a subcontractor, where the subcontractor provides only labour (manpower) for specific construction works, while all materials and equipment are supplied by the main contractor.
Purposes:
1. Define...
- Project Progress Report Template
A Project Progress Report is a formal document summarizing the status of a construction project over a specific reporting period.
Purposes:
To monitor and document project performance.
To communicate progress, issues, and risks to stakeholders.
To support decision-making on schedule,...
- Daily Construction Report Template
A Daily Construction Report is a site record used by contractors, engineers, or supervisors to document daily activities, workforce, materials, progress, and incidents on a construction site.
Purposes:
To track daily work progress and resource utilization.
To provide a transparent record of...
- Landscape Design and Maintenance Agreement
A Landscape Design and Maintenance Agreement is a contract between a property owner (Client) and a landscaping professional (Contractor) for the design, installation, and ongoing maintenance of outdoor spaces such as gardens, lawns, parks, and commercial landscapes.
Purposes:
To define...
- Turnkey Construction Agreement
A Turnkey Construction Agreement is a contract where the contractor undertakes to design, procure, construct, and deliver a fully functional building or facility ready for immediate use by the employer. The employer simply “turns the key” upon completion.
Purposes:
To transfer design and...
- Letter of Award (Construction Works)
A Letter of Award (LOA) is a formal document issued by a Client, Developer, or Procuring Entity to a successful contractor, officially confirming that their tender or bid for a construction project has been accepted. It marks the beginning of the contractual relationship between the client and the...
- Bill of Quantities (BOQ) Template
A Bill of Quantities (BOQ) is a detailed document prepared by a Quantity Surveyor that lists, measures, and describes all the materials, parts, and labor required for a construction project. It provides a uniform basis for tendering, cost estimation, and contract administration. The BOQ ensures that...
- Project Management Consultancy Agreement
A Project Management Consultancy Agreement is a formal contract between a client (developer, organization, or property owner) and a Project Management Consultant (PMC) engaged to plan, coordinate, and oversee the successful execution of a construction or development project. It defines the...
- Quantity Surveyor Services Agreement
A Quantity Surveyor Services Agreement is a formal contract between a client (such as a property owner, developer, or contractor) and a Quantity Surveyor (QS) who provides professional cost management and contract administration services for a construction project. The agreement defines the QS’s...
- Construction Site Handover Form
A Construction Site Handover Form is a formal document used to record the transfer of responsibility, control, or possession of a construction site between parties, usually from the Client to the Contractor at the start of the project or from the Contractor back to the Client upon...
- Plumbing and Drainage Works Contract
A Plumbing and Drainage Works Contract is a formal agreement between a Client and a Plumbing Contractor specifying the scope, cost, materials, and standards for installing water supply and drainage systems in a construction project.
Purposes of a Plumbing and Drainage Works Contract:
1. To...
- Interior Design Services Agreement
An Interior Design Services Agreement is a formal contract between a Client and an Interior Designer outlining the terms under which the designer will create, plan, and oversee the interior works of a space.
Purposes of Interior Design Services Agreement:
1. To define the scope of interior...
- Structural Engineer Services Agreement
A Structural Engineer Services Agreement is a formal contract between a Client and a Structural Engineer setting out the scope, terms, and conditions under which the engineer provides design and supervision services for a construction project.
Purposes:
1. To define the scope of structural...
- Design and Build Agreement
A Design and Build Agreement is a legally binding contract between a Client (or Employer) and a Contractor under which the Contractor is responsible for both designing and constructing a building or infrastructure project.
Unlike traditional construction contracts—where the Client hires an...
- Emloyment Termination Due to Poor Performance Agreement
A Termination Due to Poor Performance Agreement is a formal document used by an employer in Kenya to legally and fairly terminate an employee whose work performance has consistently fallen below the required standard, even after being given opportunities to improve.
It confirms that the...
- Layoff Agreement Template
A Layoff Agreement is a formal document that records the mutual understanding between an employer and an employee when the employee’s position is being terminated — usually due to redundancy, downsizing, business restructuring, or financial constraints.
It outlines the reason for the layoff, the...
- Employment Reference Check Form
A Reference Check Form is a structured document used by employers or HR departments to gather feedback about a job candidate from their previous employers, supervisors, or professional contacts. It helps verify the candidate’s employment history, work performance, skills, behavior, and overall...