- Sample Self-Help Group Loan Application Form
A Self-Help Group Loan Application Form is a document used by a chama, welfare group, women’s group, youth group, investment group, or community-based self-help group to receive and assess loan requests from its members. It captures the applicant’s personal details, membership details, loan amount...
- Sample Self-Help Group Loan Agreement Template
A Self-Help Group Loan Agreement is a legally binding document that records the terms under which a registered or informal self-help group advances a loan to one of its members. It outlines the loan amount, repayment schedule, interest (if any), default provisions, guarantors, and the rights and...
- Sample Agreement to Mediate
An Agreement to Mediate is a document signed by the parties before or at the start of mediation to confirm that they understand and agree to participate in the mediation process.The mediator explains that they will act as a neutral party, will not represent either side, and will help the parties try...
- Notice of Acceptance/Declining of Appointment as a Mediator
This is is a formal document used by an accredited mediator to confirm that they have received the notice appointing them to mediate a particular case and that they accept the appointment. The uploaded form also includes a confirmation that the mediator has no real or apparent conflict of interest...
- Confidentiality and Inadmissibility Agreement for Mediation in Kenya
A Confidentiality and Inadmissibility Agreement is a document signed by the parties, advocates, representatives, and mediator in a mediation process to confirm that information shared during mediation will remain confidential. It also states that information obtained during mediation, including oral...
- Notice of Commencement of Mediation
A Notice of Commencement of Mediation is a formal notice issued after a mediator has been appointed to conduct a mediation session. It informs the parties, advocates, or representatives that mediation has officially begun and gives details of the scheduled mediation session, including the date,...
- Letter of Authorisation for Personal Representation in Mediation
A Letter of Authorisation by a Natural Person is a written authority given by an individual allowing another person to represent them in a court-annexed mediation matter. In the uploaded form, the individual authorizes another person to act on their behalf and to execute a binding settlement...
- Letter of Authorisation for Entity Representation in Mediation
A Letter of Authorisation - Entity is a formal document used in court-annexed mediation where an organization, such as a company, government body, agency, or partnership, appoints a specific officer or representative to act on its behalf in the mediation.
In simple terms, it tells the mediator:...
- Affidavit of Private Mediation Agreement
An Affidavit of Private Mediation Agreement is a sworn statement made by the mediator confirming that a private mediation took place, the parties voluntarily reached a settlement, and the mediator witnessed the signing of the settlement agreement.
Its purpose is to support the filing or...
- Sample HR Policy Manual Template
An HR Policy Manual usually contains policies on:
1. How employees are recruited, interviewed, selected, appointed, and onboarded.
2. Working hours, probation, job descriptions, reporting lines, contracts, and employee categories.
3. Annual leave, sick leave, maternity leave, paternity leave,...
- Sample Statement of Account Template
A statement of account is commonly used by businesses in Kenya to help customers confirm how much they owe, track payments made, reconcile records, and follow up on unpaid invoices.
It mostly entails;
1. Business details
Name of the business, address, phone number, email, KRA PIN, and logo if...
- Sample Debit Note Template
A debit note entails;
1. The important details of an additional amount charged to a customer or buyer.
2. It usually includes the debit note number, date of issue, seller’s details, customer’s details, original invoice number if applicable, reason for the debit note, description of goods or...
- Sample Credit Note Template
In Kenya, a credit note helps businesses keep accurate sales, tax, and accounting records.It also serves as proof that the customer’s account has been adjusted or that a refund may be due.
A credit note entails the main details of an adjustment made to a previous invoice. It usually includes the...
- Sample Cash Receipt Template
A cash receipt entails the key details of a payment received, including the receipt number, date, business name, payer’s name, amount paid, amount in words, payment description, mode of payment, balance if any, receiver’s name, signature, and business stamp
The purpose is to;
1. Provide proof...
- Sample Payment Receipt Template
What it entails :
1. It contains the name, address, contacts, and KRA PIN of the business or organization issuing it.
2. It shows the receipt number, date of payment, payer’s name, and payer’s contact details.
3. It states the amount paid in words and figures, usually in Kenya Shillings.
4. It...
- Sample Official Receipt Book Template
An official receipt book entails a set of pre-numbered receipt pages used to record payments received by an organization. It usually contains the organization’s name, address, contacts, KRA PIN, receipt book number, receipt number, date, payer’s name, amount paid in words and figures, purpose of...
- Sample Receipt Template
A receipt contains;
1. The name, address, contacts, and KRA PIN of the business issuing it.
2. The receipt number, date of payment, and the name of the person or customer making payment.
3. The amount paid in words and figures, together with the reason or description of payment.
4. The payment...
- Sample Employee Handbook Template
In Kenya, an employee handbook helps an employer maintain consistency, professionalism, and compliance with labour laws. It does not replace the employment contract, but it supports it by explaining the company’s internal policies in more detail
The Employee Handbook contains;
1. The company’s...
- Sample Sales Invoice Template
A sales invoice provides proof of sale and clearly shows the goods sold, amount payable, taxes, and payment terms.
It supports payment collection, accounting records, stock tracking, tax compliance, and resolution of disputes between seller and buyer
A sales invoice is used to:
1. Request...
- Sample Service Invoice Template
A service invoice is a formal billing document issued by a service provider to a client to request payment for services rendered or agreed to be provided.
A service Invoice contains;
1. The service provider’s name, address, contact details, KRA PIN, and VAT number where applicable.
2. The...
- Sample Commercial Invoice Template
A commercial invoice is a formal trade document issued by a seller to a buyer to confirm the sale of goods and provide key transaction, shipping, and payment information.
The details of a Commercial Invoice include;
1. The seller/exporter’s name, address, contact details, KRA PIN, and VAT...
- Sample Tax Invoice Template
A tax invoice is an official document issued by a seller to a buyer after supplying goods or services, showing the final amount charged and the tax details for accounting and tax compliance.
Details contained in the tax Invoice includes:
1. The seller’s business name, address, contact details,...
- Sample Proforma Invoice Template
A proforma invoice is a preliminary invoice issued by a seller to a buyer before goods or services are supplied. It shows the estimated price, quantity, description of goods or services, taxes, delivery details, and payment terms.
It is not usually treated as a final tax invoice or official...
- Hotel and Event Organizer Music Event Partnership Agreement
The purpose of Hotel and Event Organizer Music Event Partnership Agreement is to define responsibilities, payment or revenue sharing, legal compliance, and liability—so both parties are protected and the event runs smoothly.
Key Components:
1. Parties to the agreement
2. Event details (date,...
- General Advertising Agreement
An Advertising Agreement is a legally binding contract between an Advertiser and a Publisher/Platform Owner setting out the terms under which advertising content will be displayed, promoted, or distributed. It governs payments, durations, responsibilities, approvals, intellectual property, and...
- Company Restructuring Memo
A Company Restructuring Memo is an internal communication sent by management to inform employees that the organization will undergo structural or operational changes. It explains the reason for restructuring, what will change, and how employees may be affected.
Purposes:
1. Notify employees...
- Sample Redundancy Termination Letter
A Redundancy Termination Letter is a formal document issued by an employer to confirm that an employee’s job has ended because the position is no longer needed, not because of misconduct or performance issues.
Purposes:
1. Officially end employment after the redundancy notice period expires.
2....
- Short Term Employment Contract
A Short-Term Employment Contract is a legally binding agreement between an employer and an employee for temporary or project-based work over a fixed period (usually less than 12 months).
Purposes:
To clearly define the terms and duration of temporary employment.
To outline duties, pay, and...
- Employee Reimbursement Agreement
An Employee Reimbursement Agreement is a formal document outlining how an employer will repay an employee for business-related expenses incurred while performing official duties.
Purposes:
To define which expenses are eligible for reimbursement.
To ensure transparency and accountability in...
- Sample No Overtime Agreement
A formal written agreement where the employee voluntarily agrees not to claim overtime compensation unless approved in writing by the employer.
Purpose:
To prevent future disputes over overtime and to ensure compliance with Kenyan labour law.
Key Components:
Defined working hours
No...