- Company Restructuring Memo
A Company Restructuring Memo is an internal communication sent by management to inform employees that the organization will undergo structural or operational changes. It explains the reason for restructuring, what will change, and how employees may be affected.
Purposes:
1. Notify employees...
- Sample Redundancy Termination Letter
A Redundancy Termination Letter is a formal document issued by an employer to confirm that an employee’s job has ended because the position is no longer needed, not because of misconduct or performance issues.
Purposes:
1. Officially end employment after the redundancy notice period expires.
2....
- Maternity Leave Policy
A Maternity Leave Policy is an employer’s formal guideline that defines the rights and procedures for female employees before, during, and after childbirth.
It ensures that women receive paid time off, job protection, and necessary support during pregnancy and postnatal recovery in line with Kenyan...
- Final Warning Letter
A Letter of Final Warning is a formal disciplinary document issued by an employer to an employee after repeated cases of misconduct, poor performance, or violation of company rules — usually following earlier verbal or written warnings. It serves as the last step before termination if the employee...
- Employee Suspension WIthout Pay Letter
An Employee Letter of Suspension Without Pay is a formal disciplinary notice issued by an employer to temporarily remove an employee from work duties without salary or benefits for a defined period, usually pending an investigation or as punishment for misconduct.
1. The main purposes of the...
- Employee Confirmation Letter
An Employee Confirmation Letter is an official communication issued by an employer to confirm that an employee has successfully completed their probation period and is now a permanent staff member.
Purpose:
1. To formally confirm continued employment after probation.
2. To restate...
- Employment Reference Check Form
A Reference Check Form is a structured document used by employers or HR departments to gather feedback about a job candidate from their previous employers, supervisors, or professional contacts. It helps verify the candidate’s employment history, work performance, skills, behavior, and overall...
- Employee Training Agreement
An Employee Training Agreement is a contract between an employer and an employee that outlines the terms under which the employer sponsors training or further education for the employee.
Purpose:
1. To ensure clarity on who pays for the training and under what conditions.
2. To bind the...
- Sample Severance Agreement Template
A Severance Agreement is a formal legal document between an employer and an employee that sets out the terms and conditions under which the employee’s employment is terminated. It typically includes details of severance pay, benefits, and the mutual release of claims between both parties.
The...
- Memo For Salary Reduction
A Memo for Salary Reduction is an internal communication used by an employer to formally notify employees of a temporary or permanent decrease in their pay.
Purpose:
1. To communicate transparently about financial adjustments.
2. To document the terms, reasons, and duration of the salary...
- Letter of Refusal to Give a Recommendation
A Letter of Refusal to Give a Recommendation is a formal written response from an employer, supervisor, or academic institution declining a request from an employee, former staff member, student, or trainee for a reference or recommendation letter.
It is issued when the person or organization...
- Job Offer Reminder Letter
A Job Offer Reminder is a formal communication, usually a letter or emai sent by an employer to a job candidate to remind them about a pending job offer that requires their response, acceptance, or acknowledgment.
It serves as a polite follow-up when a candidate has not yet replied to an earlier...
- Employee Exit Clearance Form
An Employee Exit Clearance Form is an official document used by organizations to ensure that a departing employee — whether through resignation, termination, retirement, or end of contract — has returned all company property, completed handover duties, and settled any pending obligations before...
- Sample Death of an Employee Announcement Letter
A Death of an Employee Announcement Letter is a formal communication issued by an employer or management to inform staff, clients, or stakeholders of the passing of an employee.
It expresses sympathy, acknowledges the deceased’s contributions, and provides information about funeral arrangements or...
- Employee Leave Register
Download a ready-to-use Leave Register template for Kenyan employers. Includes employee leave details, approvals, balances, and resumption tracking. Compliant with the Employment Act, 2007.
A Leave Register is an official HR record used to track all employees’ leave applications, approvals, and...
- Summary Dismissal Appeal Letter
A Dismissal Appeal Letter is a formal written communication from an employee to their employer challenging a summary dismissal or termination decision.
Purpose:
1. To request a review of the employer’s decision to terminate employment.
2. To present grounds of appeal, such as lack of fair...
- Summary Dismissal Letter
A Summary Dismissal Letter is a formal document issued by an employer to an employee to terminate employment immediately due to gross misconduct or a serious breach of employment terms.
This form of dismissal is governed by Section 44 of the Employment Act, 2007 (Kenya), which allows an employer...
- Notice of Payment in Lieu of Notice
A Notice of Payment in Lieu of Notice is a formal document issued by an employer to an employee to inform them that their employment is being terminated immediately, but instead of being required to serve the notice period, the employer will compensate the employee with wages equivalent to that...
- Employee Loan Deduction Authorization Form
A Loan Deduction Authorization Form is a formal HR document through which an employee gives written consent to their employer to deduct a specific amount of money from their wages or salary each pay period to repay a loan or salary advance.
Purpose of the Loan Deduction Authorization Form:
1....
- Overtime Authorization Form
An Overtime Authorization Form is a formal HR document used by employers to request, approve, and record overtime work performed by an employee beyond the normal working hours.
Purpose of the Overtime Authorization Form:
1. Ensures the employer complies with Section 27 of the Employment Act,...
- Notice of Wage Deduction
A Notice of Wage Deduction is a formal written document issued by an employer to an employee informing them of any deduction to be made from their wages or salary.
This notice provides transparency by explaining the amount to be deducted, the reason for the deduction, the date it will be applied,...
- Termination During Probation Notice
A Termination During Probation Notice is a formal HR document issued by an employer to end an employee’s contract while the employee is still under probation.
In Kenya, this notice is guided by Section 42(4) of the Employment Act, 2007, which allows either the employer or the employee to...
- Wage Payment Acknowledgment Form
A Wage Payment Acknowledgment Form is an official HR document used by employers to record and confirm that an employee has received their wages or salary for a specific pay period.
It serves as written proof of payment and helps ensure compliance with Sections 17–20 of the Employment Act, 2007 (Cap...
- Student Work Experience Letter
A Student Work Experience Letter is an official document issued by a company, organization, or institution to confirm that a student has successfully completed a period of work experience, attachment, or internship with them.
Purpose:
1. Proves that the student actually undertook and completed...
- Letter of Introduction for an Employee
A Letter of Introduction for an Employee is an official document written by an employer, manager, or HR department to present a staff member-either within the organization or to external stakeholders such as clients, suppliers, or partner institutions.
- It is a formal letter that provides basic...
- Employee Transfer Request Letter
A Transfer Request Letter is a formal written application by an employee asking to be moved from their current department, branch, or location to another within the same organization.
Purpose:
1. To formally communicate an employee’s wish to transfer.
2. To state valid reasons for the transfer...
- Empoyee End of Contract Letter
An End of Contract Letter is a formal communication issued by an employer to confirm that an employee’s fixed-term contract will not be renewed and is coming to an end on the agreed date.
Purpose:
1. To officially notify the employee of the expiry of their contract.
2. To acknowledge their...
- Performance Improvement Plan (PIP) Letter
A Performance Improvement Plan (PIP) Letter is a formal document given to an employee whose performance falls below expectations, outlining specific areas for improvement, expected standards, support to be provided, and timelines.
Purpose:
1. To formally notify an employee of...
- Performance Appraisal Notification Letter
A Performance Appraisal Notification Letter is an official communication sent to employees to inform them about an upcoming appraisal exercise, including the date, time, and expectations.
Purpose:
1. To notify employees about scheduled performance reviews.
2. To outline the purpose and...
- Leave Rejection Letter
A Leave Rejection Letter is a formal communication from an employer, supervisor, or HR department to an employee informing them that their leave application has been reviewed but cannot be approved.
Purpose of Leave Rejection Letter:
1. To formally decline an employee’s leave request.
2. To...