Hr Documents in Kenya

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  • Sample Probation Extension Letter

    A Probation Extension Letter is a formal document issued by an employer to notify an employee that their probation period is being extended especially in instances where the employer feels more time is needed to assess the employee. Key Components: 1. Header 2. Date 3. Recipient Details 4....


  • Sample Conflict of Interest Disclosure Form in Kenya

    A Conflict of Interest Disclosure Form is a document used by organizations to identify, record as well as address situations where an individual’s personal, financial or professional interests might conflict with their official duties. Download a sample template. Contains the following...


  • Sample Employee Return to Work Form in Kenya

    A Return to Work Form is a document used by employers to facilitate the process of reintegrating an employee back into the workplace after an absence (caused by medical reasons or personal circumstances). Components: 1. Employee Information 2. Details of Absence 3. Medical Clearance (if...


  • Sample Workplace Injury Report Form in Kenya

    The Workplace Injury Report Form is a structured document used to record the details of an injury sustained by an employee at the workplace. Components: 1. Employee Information 2. Injury Details 3. Description of Injury 4. Witness Information 5. Medical Attention 6. Injury Classification...


  • Sample Overtime Request Form in Kenya

    An Overtime Request Form is a document used by employees to formally request approval to work beyond their regular working hours. Order for an editable template which you can customize to meet your needs. Key Components Include: 1. Employee Details - Name - Employee Number - Department - Job...


  • Sample Redundancy Notice in Kenya

    A Redundancy Notice is an official document issued by an employer to notify an employee that their position is being terminated due to redundancy. It contains the following information: 1. Reason for Redundancy 2. Consultation Process 3. Notice Period and Final Working Date 4. Compensation...


  • Sample Temporary Employment Contract Template in Kenya

    A Temporary Employment Contract is a legally binding agreement between an employer and an employee, where the employee is hired for a specific period or task. It typically contains the following information: 1. Parties to the Contract 2. Job Title and Description 3. Terms of Employment 4....


  • Sample Non-Renewal of Employee Contract Notice/Letter

    A Non-Renewal of Contract Notice/letter is a formal letter sent by an employer to an employee informing them that their current contract will not be extended beyond its expiration date. The purpose of the notice is to: 1. Notify the employee in advance. 2. Provide formal documentation. 3....


  • Sample Employee Loan Agreement

    An Employee Loan Agreement is a legally binding document between an employer and an employee which specifies the terms under which the employer grants a loan to the employee. Typically contains the following details: 1. Parties to the agreement 2. Loan amount 3. Purpose of the loan 4....


  • Sample Job Offer Decline Letter Template

    A Job Offer Decline Letter is a formal letter or email written to an employer by a job candidate to politely decline a job offer for various reasons, such as personal considerations, or a change in career direction. The letter serves the following purposes: 1. To Decline Job Offer...


  • Sample Employee Performance Appraisal Form

    A Performance Appraisal Form is a document used by organizations to evaluate the performance of employees over a specific period. It is used to assess employee contributions, strengths, areas for improvement, and overall effectiveness in their roles. It typically contains the following...


  • Sample Employee Transfer Letter to New Department

    This is an official communication issued by an employer to inform an employee about their transfer from one department to another within the organization. It contains the following details: 1. Header: Company name and contact information. 2. Date: The date the letter is issued. 3. Employee...


  • Sample Employee Transfer Letter to New Location

    Employee Transfer Letter to a new location serves as a formal notification to an employee regarding their transfer from one work location to another within the organization. It contains the following information: 1. Date of Issuance 2. Employee's Name and Position 3. Current Work Location...


  • Sample Job Promotion Letter Template

    A Job Promotion Letter is an official communication from an employer to an employee that informs them of their promotion within the organization. The letter mainly outlines the new position, changes in responsibilities and any adjustments to salary or benefits. It typically contains the following...


  • Sample Editable Job Description Template

    The Job Description Template is a standardized document that outlines the essential duties, responsibilities, qualifications, and expectations associated with a specific job role within an organization. Download an editable sample document today. It contains the following information: 1. Job...


  • Sample Compassionate Leave Application Form

    The Compassionate Leave Application Form is a formal document used by employees to request a leave of absence from work due to compassionate reasons, such as the illness or bereavement of a close family member. The form typically contains the following information: 1. Employee's Personal...


  • Employee Suspension Letter Template

    An Employee Suspension Letter is a formal document issued by an employer to inform an employee that they are being temporarily suspended from work. It outlines the reasons for the suspension, suspension duration, and any conditions that may apply. It typically contains the following...


  • Probation Evaluation Form

    The Probation Evaluation Form is a document used in employment settings to assess the performance of an employee during their probationary period. It contains the following information: 1. Employee Information 2. Evaluation Period 3. Performance Criteria 4. Rating Scale 5. Supervisor...


  • Sample Employee Background Check Form

    The Employee Background Check Form is a legal document used by employers in Kenya to obtain consent from prospective employees for conducting background checks. This form is used for verifying the integrity, qualifications and history of candidates who are considered for employment. Contains the...


  • Salary Advance Request Form

    The Salary Advance Request Form is a formal document used by employees to request an advance on their salary from their employer before the regular payday. It contains the following information: 1. Employee Details (Name, Employee ID, Department) 2. Amount of Advance Requested 3. Reason for...


  • Sick Leave Application Form

    The Sick Leave Form is a formal document used by employees to request time off due to illness or medical reasons. It is designed to communicate the need for leave to the employer and ensure proper documentation of the absence. Contains the following details 1. Employee's Name 2. Employee ID or...


  • Sample Letter of Offer of Employment

    A Letter of Offer of Employment is a formal document issued by an employer to a prospective employee, outlining the terms and conditions of employment. Includes the following details: 1. Employer Information 2. Employee Information 3. Position Details 4. Start Date 5. Salary and...


  • Sample Maternity Leave Application Letter

    Document Overview: The Maternity Leave Application is a formal request submitted by an employee to their employer to take time off work due to pregnancy and childbirth. This document is essential for ensuring that the employee's rights to maternity leave are recognized and that appropriate...


  • Sample Part-Time Employment Agreement in Kenya

    This is a formal and legal document that specifies the terms and conditions of employment for an employee hired to work on a part-time basis. It includes the following information: 1. Employer Details 2. Employee Details 3. Job Description and Duties 4. Work Schedule 5. Compensation and...


  • Sample Internship Agreement in Kenya

    An internship contract is an agreement between an intern and a company which basically outlines the internship details and specifics. It contains the following information: 1. Parties Involved i.e. the intern and the organization 2. Internship Duration 3. Work Schedule 4. Description of the...


  • Acceptance of Resignation Letter By Employer

    This formal document issued by an employer in response to a letter of resignation from an employee. Below are the key contents in the letter: 1. Company Letterhead or Company Name and Address 2. The date when the letter is written 3. Employee information 4. Salutation 5. Subject line 6....


  • Sample Employee Grievance Form in Kenya

    An Employee Grievance Form is a formal document used in workplaces for employees to report and file complaints or concerns they might have have. The concerns could be touching on treatment by colleagues, work environment, workplace policies or any other employment related issues. It typically...


  • Employee Recognition and Reward Form Template

    This is a document used by organizations to formally recognize and reward employees for their contributions, achievements or exemplary performance. It contains the following details: 1. Organization Details 2. Recognition Details 3. Reward Details 4. Nominator and Approval Details 5. Employee...


  • Employee Emergency Contact Form Template in Kenya

    An Employee Emergency Contact Form is a document used by employers to collect critical contact information from their employees. It contains the following elements: 1. Employee Information - Employee Name - Employee ID - Department - Position - Date of Birth - Personal Phone Number -...


  • Employee Leave Application Form for Kenya

    Employee Leave Application Form is a formal document used by employees to request leave. It basically contains the following details: 1. Employee Information - Employee Name - Employee ID or Number - Department - Position or Title - Contact Information 2. Leave Details - Type of Leave...


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