Overtime Authorization Form

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Document Overview

An Overtime Authorization Form is a formal HR document used by employers to request, approve, and record overtime work performed by an employee beyond the normal working hours.

Purpose of the Overtime Authorization Form:
1. Ensures the employer complies with Section 27 of the Employment Act, which requires fair working hours and proper compensation for overtime work.
2. Provides a clear record of authorization before overtime is performed, preventing unauthorized or excessive work hours.
3. Enables HR or payroll officers to calculate and process overtime payments accurately based on approved records and applicable rates (1.5× or 2×).
4. Confirms that overtime work is voluntary, lawful, and fairly compensated — protecting employees from exploitation or unpaid overtime.
5. Helps supervisors and HR managers manage staffing levels, especially during busy or emergency periods requiring extra work hours.
6. Acts as evidence of approved overtime in case of disputes or claims about unpaid or excessive overtime.
7. Satisfies internal HR audit and statutory record-keeping requirements under Section 74 of the Employment Act, which obliges employers to maintain work hour and wage records.

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Overtime Authorization Form

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