Employee Exit Clearance Form

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DOCX

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Document Overview

An Employee Exit Clearance Form is an official document used by organizations to ensure that a departing employee — whether through resignation, termination, retirement, or end of contract — has returned all company property, completed handover duties, and settled any pending obligations before leaving employment.

It acts as a final checklist and authorization tool that allows the HR and Finance departments to process the employee’s final dues, benefits, and certificate of service once clearance is confirmed.

Purpose:
1. Ensures that company property such as laptops, uniforms, keys, ID cards, and tools are returned before the employee leaves.
2. Confirms that the employee has properly handed over duties, projects, files, and passwords to their supervisor or replacement.
3. Acts as proof that all departments have cleared the employee, allowing HR and Finance to process terminal benefits, final salary, and the Certificate of Service.
4. Prevents loss or misuse of company assets, confidential information, or intellectual property after the employee’s exit.
5. Provides documentation showing that the organization followed due process and complied with Kenyan labor laws during the separation.
6. Promotes an orderly and respectful separation, maintaining positive relations with former employees.

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Employee Exit Clearance Form

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