- Change of Designation Letter
A Change of Designation Letter is a formal document issued by the Human Resource (HR) department to inform an employee of an official change in their job title or position within the organization.
Key Components of a Detailed Change of Designation Letter:
1. Company Letterhead
2. Employee...
- Employee Reinstatement Letter
A Reinstatement Letter is a formal document issued by an employer to an employee to officially communicate that the employee is being restored to their former position or employment status.
Key Components:
1. Company Letterhead and Contact Information
2. Date of Issuance
3. Employee...
- Employee Misconduct Letter
A Misconduct Letter—also known as a Notice to Show Cause—is a formal HR document issued by an employer to an employee who is alleged to have engaged in inappropriate, unethical, or unacceptable behavior at the workplace.
A strong misconduct letter includes the following elements:
1. Company...
- Internship Completion Letter
An Internship Completion Letter is an official HR document issued by a company or organization to acknowledge and confirm the successful completion of an internship by a student or trainee.
Key Components:
1. Company Header
2. Date of Issue
3. Intern Details
4. Subject Line
5. Internship...
- Employee Demotion Letter
A Demotion Letter is a formal communication issued by the Human Resource (HR) department or management to an employee, informing them of a reassignment to a lower job position within the organization.
Here are the key sections every detailed demotion letter should include:
1. Company Letterhead...
- Dress Code Policy
A Dress Code Policy is a formal human resource (HR) document that outlines the standards of attire and grooming expected of employees within a workplace.
A Dress Code Policy contains the following elements:
1. Introduction and Purpose
2. Scope
3. General Appearance Expectations
4. Acceptable...
- Probation Policy
A Probation Policy is an essential HR document that outlines the terms and expectations for employees during the initial period of employment.
A Probation Policy entails:
1. Policy Title and Statement
2. Scope
3. Definition of Probation
4. Legal Reference
5. Duration of Probation
6. Terms...
- Employee Grievance Policy
An Employee Grievance Policy is a formal HR document that outlines the procedure employees should follow to raise complaints or concerns within the workplace.
Here are the essential sections that make up a well-structured grievance policy:
1. Policy Title and Statement
2. Purpose
3. Scope
4....
- Shift- based Employment Agreement
A Shift-Based Employment Agreement is a formal HR document that outlines the terms and conditions of employment for an individual who is engaged to work on specific shifts—often in rotational, staggered, or irregular schedules.
Key Components:
1. Introduction and Parties
2. Job Title and...
- Employment Extension Letter
An Employment Extension Letter is a formal HR communication issued by an employer to an employee whose current employment contract is nearing its end, to officially extend the duration of their employment.
Key Components:
1. Company Details
2. Recipient Information
3. Reference to Original...
- Employment Resumption Agreement
An Employment Resumption Agreement is a formal HR document that acknowledges and governs the return of an employee to active duty after an extended period of absence. This absence could be due to: Sabbatical leave, Suspension, Medical or maternity leave, Study leave, Secondment or Unpaid...
- Sabbatical Agreement
A Sabbatical Agreement is a formal HR document that outlines the terms and conditions under which an employee is granted a temporary, extended leave from work—typically for personal development, academic study, research, travel, or rest—without terminating the employment relationship.
Below are...
- Consultancy Agreement
A Consultancy Agreement is a legal contract between a client (individual, company, or organization) and an independent consultant (or firm), where the consultant agrees to provide specialized professional services in exchange for payment.
Below are the essential clauses every well-drafted...
- Independent Contractor Agreement
An Independent Contractor Agreement in Kenya is a legally binding contract between a company (Client) and a freelancer or service provider (Contractor) who is not an employee of the company but is engaged to perform a specific task or project.
Here are the essential clauses that should be...
- Sample Salary Increment Request Letter
A Salary Increment Request Letter is a formal document written by an employee to their employer or manager to request an increase in their current salary. It is usually sent after a certain period of employment upon achieving significant milestones, during performance reviews or taking on additional...
- Sample Employee Certificate of Service
A Certificate of Service is an official document issued by an employer to an employee upon termination of employment, confirming that the employee worked for the organization. In Kenya, it is a legal requirement under Section 51 of the Employment Act, 2007 as long as the employee has worked for a...
- Health & Safety Inspection Checklist Template
A Health & Safety Inspection Checklist is a structured document used to assess workplace safety conditions, identify potential hazards, and ensure compliance with health and safety regulations.
Key Components of a Health & Safety Inspection Checklist
1. General Workplace Conditions
2. Fire...
- Safety Training Attendance Sheet Template
A Safety Training Attendance Sheet is a document used to record the participation of employees or trainees in a workplace safety training session. It serves as proof that individuals attended and completed mandatory or optional safety training programs. This sheet is crucial for compliance with...
- Employee File Checklist Template
An Employee File Checkpoint is a structured review or verification process used by organizations to ensure that employee records are complete, up to date, and compliant with legal and company policies. This checkpoint can be conducted periodically (e.g., annually, semi-annually) or during specific...
- Remote Work Agreement Template
A Remote Work Agreement is a formal document between an employer and an employee that outlines the terms and conditions under which the employee is allowed to work remotely. It ensures clarity on expectations, responsibilities, and compliance with company policies while working outside a traditional...
- Work-From-Home Policy Template
A Work-from-Home (WFH) Policy is a formal document that outlines the rules, expectations, and guidelines for employees working remotely. It helps ensure productivity, security, and accountability while allowing flexibility.
Key Components of a Work-from-Home...
- Equipment Handover Form
An Equipment Handover Form is a document used to record the transfer of equipment from one person, department, or organization to another. It ensures accountability, tracks the condition of the equipment, and establishes responsibility for its use and maintenance.
Key Components of an Equipment...
- Employee Discipline Policy Template
An Employee Discipline Policy is a formal document that outlines how a company manages employee misconduct, performance issues, and policy violations.
Key Components of an Employee Discipline Policy Template
1. Purpose & Scope
2. Expected Employee Conduct
3. Types of Offenses & Misconduct...
- Show Cause Letter Template
A Show Cause Letter Template is a formal document issued by an employer or authority to an employee, contractor, or any other individual to explain or justify their actions or behavior that may have violated company policies, rules, or regulations. It serves as a preliminary step before disciplinary...
- Professional Development Plan Template
A Professional Development Plan (PDP) Form is a structured document used by individuals and organizations to outline goals, learning opportunities, and strategies for career growth and skill enhancement. It serves as a roadmap for professional development, helping employees or professionals improve...
- Employment Verification Letter Template
An Employment Verification Letter Form is a formal document provided by an employer to confirm an individual's current or past employment details. It is often requested by employees for various purposes, such as applying for a loan, renting an apartment, obtaining a visa, or verifying income and...
- Workplace Injury Log Form
A Workplace Injury Log Form is a document used by organizations to record and track work-related injuries and illnesses. It ensures compliance with occupational safety regulations, helps in analyzing workplace hazards, and assists in improving employee safety.
Purpose of a Workplace Injury Log...
- Fire Safety Drill Record Form
A Fire Safety Drill Record Form is a structured document used to log and evaluate fire drills conducted in a workplace, school, or any other institution. It serves as an official record to ensure that fire evacuation procedures are practiced regularly and that occupants are aware of how to respond...
- First Aid Kit Checklist Form
A First Aid Kit Checklist Form is a document used to ensure that a first aid kit is fully stocked, well-maintained, and compliant with safety regulations. It helps organizations, workplaces, schools, and households track the availability and condition of essential medical supplies for emergency...
- Mileage Claim Form Template
A Mileage Claim Form is a document used by employees, self-employed individuals, or business owners to record and request reimbursement for business-related travel expenses. It ensures that individuals are reimbursed for the fuel and wear-and-tear costs incurred when using their personal vehicles...