New Hire Personal Data Form

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DOCX

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Price: KES 150

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Document Overview

A New Hire Personal Data Form is an HR document used during employee onboarding to collect essential information from a newly recruited staff member.

What it is

A standardized form completed by new employees when they join an organization.

It captures key details such as personal identification, contact information, next of kin, employment details, bank/payment details, and statutory numbers (NHIF, NSSF, KRA PIN in Kenya).

It serves as the first official employee record maintained by the HR department.

Purpose:
1. Provides a central reference file for each employee.
2. Ensures the finance/payroll team has the correct bank and payment details.
3. Collects NHIF, NSSF, and KRA details to comply with Kenyan labor and tax laws.
4. Records emergency contacts and any health information relevant to workplace safety.
5. Streamlines HR processes by capturing all critical employee information at the start.
6. Acts as a formal record in case of disputes, benefits processing, or audits.

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