Sample Job Requisition Form

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Document Overview

A Job Requisition Form is an official HR document used by a department or manager within an organization to formally request approval to hire a new employee or fill an existing vacancy. It contains details about the position such as the job title, number of positions, department, employment type, salary range, justification for the hire, and required qualifications.

Purpose of a Job Requisition Form
1. Formal Hiring Request – It ensures that all new hires or replacements are properly requested, reviewed, and approved before recruitment begins.
2. Budget Control – Confirms that the role is included in the organization’s budget or that funds are available to cover the salary and associated costs.
3. Provides a uniform process for managers to communicate staffing needs to HR.
4. Creates an internal record showing why a new hire was necessary, which helps with audits, compliance, and workforce planning.
5. Ensures the decision to hire is authorized by relevant approvers such as the Head of Department, HR, Finance, and CEO/MD.
6. Keeps recruitment aligned with organizational goals, strategic staffing plans, and Kenyan labor law requirements.

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Sample Job Requisition Form

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