About this document
What this document is
A formal meeting-minutes template used by Kenyan companies to create a clear written record of proceedings at an annual general meeting.
Purpose
It is intended to document AGM attendance, quorum, reports, shareholder resolutions, voting outcomes and follow-up actions for the company records.
Key components
- Meeting particulars and company details identifying the AGM, venue, date and convening basis
- Attendance, proxies and quorum record confirming who participated and whether business could proceed
- Chairperson and secretary appointments for the meeting record
- Notice confirmation and adoption of the agenda
- Director, auditor and dividend decisions where applicable
- Prior AGM minutes, annual reports and financial statements consideration
- Shareholder resolutions with voting results and effective dates
- Any other business and action register for follow-up items
- Close of meeting and execution by the chairperson and secretary
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