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Application for Replacement of Certificate of Title/Lease on Loss/Destruction of a Previous Title (Form LRA 12)

Document Type: DOCX

Number of Pages: 2

Price: KES 200
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Summary

Form LRA 12 is a formal application form under the Land Registration Act (Kenya) and the Land Registration (General) Regulations, 2017
It is used by a land proprietor (or registered entity) to request the Registrar of Lands to issue a replacement certificate of title or lease where the original has been lost or destroyed.

Purpose

The purpose of this form is to:
1. Provide a legal and transparent process for obtaining a new land title or lease when the original is missing or damaged.
2. Protect land ownership rights by ensuring replacements are only issued after due diligence and supporting evidence.
3. Guard against fraudulent claims by requiring statutory declarations, police reports, and official searches.
4. Allow the Registrar to maintain accurate and up-to-date land records.

Form LRA 12 contains the following key sections
1. Title Number – Identifies the parcel of land/lease in question.
2. Date of Application & Applicant Details – Information about the registered proprietor making the application.
3. Grounds for Replacement – Applicant declares whether the title/lease is lost or destroyed.
4. Undertakings by Proprietor –
- Promise to return the original if found.
- Attach a statutory declaration.
5. Supporting Documents Required –
- Police abstract.
- Certified ID/Passport copies of proprietor(s).
- For entities: certificate of incorporation/registration, ID/Passports of directors/partners/officials.
- Passport photos of proprietor(s) or declarants.
- Entity resolution authorizing the application.
- Official search results (for both the entity and the property).
6. Execution – Signed by the proprietor in the presence of a witness.
- Includes photo, ID number, PIN number, and signature.
7. Certificate of Verification – Issued by an authorized certifying officer confirming the applicant’s identity and consent.
8. Registrar’s Section – Registrar’s name, stamp, and signature.

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Disclaimer: This document is not to be taken as legal advise.

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