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Employee Misconduct Letter

Document Type
Microsoft Word (Editable)
Pages
2
Price: KES 200
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Document Overview

A Misconduct Letter—also known as a Notice to Show Cause—is a formal HR document issued by an employer to an employee who is alleged to have engaged in inappropriate, unethical, or unacceptable behavior at the workplace.

A strong misconduct letter includes the following elements:
1. Company Letterhead & Contact Information
2. Date of Issue
3. Employee Details
4. Clear Subject Line
5. Statement of Allegation
6. Reference to Policy or Contract
7. Opportunity to Respond (Show Cause)
8. Mention of Right to a Fair Hearing
9. Next Steps
10. Consequences of Non-response
11. Authorized Signatory
12. Acknowledgment Section (Optional)

Purpose of a Misconduct Letter:
1. To formally notify an employee of alleged misconduct and begin the disciplinary process.
2. To give the employee an opportunity to explain or defend their actions.
3. Serves as legal documentation showing compliance with employment law and fair hearing procedures.
4. Reinforces organizational policies and acceptable conduct within the workplace.
5. Encourages behavioral correction before more serious actions such as suspension or dismissal are considered.

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