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Document Type: DOCX
Number of Pages: 2
A Misconduct Letter—also known as a Notice to Show Cause—is a formal HR document issued by an employer to an employee who is alleged to have engaged in inappropriate, unethical, or unacceptable behavior at the workplace. A strong misconduct letter includes the following elements:1. Company Letterhead & Contact Information2. Date of Issue3. Employee Details4. Clear Subject Line5. Statement of Allegation6. Reference to Policy or Contract7. Opportunity to Respond (Show Cause)8. Mention of Right to a Fair Hearing9. Next Steps10. Consequences of Non-response11. Authorized Signatory12. Acknowledgment Section (Optional)Purpose of a Misconduct Letter:1. To formally notify an employee of alleged misconduct and begin the disciplinary process.2. To give the employee an opportunity to explain or defend their actions.3. Serves as legal documentation showing compliance with employment law and fair hearing procedures.4. Reinforces organizational policies and acceptable conduct within the workplace.5. Encourages behavioral correction before more serious actions such as suspension or dismissal are considered.Order for an editable sample template here on Sheriaplex.
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