About this document
1. What this document is
A formal letter Kenyan employers may use to notify an employee of a proposed disciplinary hearing and the allegations requiring a response.
2. Purpose
It is intended to give an employee clear advance notice of a disciplinary hearing, a fair opportunity to prepare and respond, and details of the hearing process.
3. Key components
- Employee and employer details identifying the sender, recipient and employment relationship
- Purpose of invitation confirming that a disciplinary hearing is proposed
- Allegations and supporting particulars setting out the matters to be considered
- Hearing arrangements stating the date, time, venue or remote-access details
- Employee response rights explaining the opportunity to attend, respond and provide evidence
- Representation and accompaniment arrangements, subject to applicable policy and law
- Documents and witnesses identifying material available for review and witness procedures
- Consequences and non-attendance notice explaining possible outcomes and how absence may be handled
- Confirmation and signature section recording delivery and receipt of the invitation
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