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Demand Letter for Outstanding Service Charges

Document Type
DOCX
Pages
2
Price: KES 200
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Document Overview

A Demand for Outstanding Service Charges Demand Letter is a formal written request sent by a property owner, landlord, property manager, or management company to a tenant, occupant, or property owner, asking for the settlement of unpaid service charges.

Key Components:
1. Sender’s Full Details
2. Recipient’s Full Details
3. Date of the Letter
4. Clear Subject Line
5. Reference to Property and Agreement
6. Description of the Outstanding Charges
7. Formal Demand for Payment
8. Payment Instructions
9. Consequences of Non-Payment
10. Attachments
11. Professional Closing

Purpose:
1. It officially informs the tenant or occupant that service charges are overdue and must be settled promptly.
2. It reinforces the landlord’s or manager’s right to recover service charges based on contractual obligations or management agreements.
3. It gives the debtor a last chance to settle the outstanding charges amicably before formal enforcement measures are taken.
4. The letter provides a paper trail showing that the creditor made reasonable demands before pursuing legal or recovery action, which is useful in court.
5. Ensuring all occupants or tenants pay service charges supports the maintenance and continued quality of shared services in the building.
6. It ensures that the demand for payment is handled respectfully and according to proper procedures, reducing the risk of disputes or reputational damage.

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