Sample Commercial Invoice Template
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Document Overview
A commercial invoice is a formal trade document issued by a seller to a buyer to confirm the sale of goods and provide key transaction, shipping, and payment information.
The details of a Commercial Invoice include;
1. The seller/exporter’s name, address, contact details, KRA PIN, and VAT number where applicable.
2. The buyer/consignee’s name, address, country, contact details, and tax identification number if applicable.
3. The invoice number, invoice date, currency, payment terms, mode of transport, and country of origin/destination.
4. Goods supplied, description, HS code, quantity, unit price, total value, packaging details, and weight.
5. It may also include freight/insurance charges, shipping details, total invoice value, declaration, signature, and company stamp.
A commercial invoice is used to:
1. Record the sale of goods between the seller and the buyer.
2. Show the value of goods supplied, including quantity, unit price, and total invoice amount.
3. Support import and export transactions by providing details needed for customs clearance.
4. Help customs authorities assess duties and taxes based on the value, origin, and description of goods.
5. Provide shipping and delivery information, including destination, mode of transport, packaging, and weight.
6. Support payment processing by showing payment terms, bank details, and amount payable.
7. Serve as proof of transaction for accounting, audit, insurance, and business records.
8. Clarify trade terms such as country of origin, destination, freight charges, insurance, and Incoterms where applicable
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