About this document
1. What this document is
A written handover checklist used by tenants and landlords or agents when a rented property is vacated in Kenya.
2. Purpose
It helps record the property’s condition, meter readings, items returned and outstanding matters at move-out, reducing disputes over deposits and repairs.
3. Key components
- Parties and property details identifying the tenant, landlord or agent, premises and tenancy reference
- Move-out arrangements recording the agreed vacating and inspection dates
- Cleaning and condition checks for rooms, fixtures, fittings and external areas
- Utilities and meter readings to document account status at handover
- Keys, access devices and landlord-owned items returned by the tenant
- Damage and maintenance observations distinguishing noted issues from ordinary wear
- Deposit and outstanding payment record for follow-up under the tenancy terms
- Acknowledgement and signatures confirming the inspection record and handover status
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