Sample Debit Note Template

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Microsoft Word (Editable)

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Document Overview

A debit note entails;
1. The important details of an additional amount charged to a customer or buyer.
2. It usually includes the debit note number, date of issue, seller’s details, customer’s details, original invoice number if applicable, reason for the debit note, description of goods or services, quantity, unit price, VAT/tax where applicable, total additional amount due, payment terms, signatures, and business stamp.

The purpose of a debit note is to;
1. Formally increase the amount owed by a customer after an earlier invoice or transaction.
2. It is used where an invoice was undercharged, extra goods were supplied, additional services were rendered, prices changed, or extra charges such as delivery fees need to be added.
3. It also helps the business correct billing errors, update the customer’s account balance, maintain proper accounting records, support tax documentation, and provide evidence in case of payment disputes

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Sample Debit Note Template

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