About this document
It records important particulars of the appointed secretary, including:
1. Full name (and any former names)
2. Postal and service addresses
3. Residential address
4. Nationality
5. ID/Passport details
6. Occupation
7. Date of birth
8. Telephone and email contacts
It also contains a consent section, where the secretary confirms willingness to act and certifies that they are not disqualified from holding the office.
Purpose:
1. To meet the statutory obligation under Section 249 of the Companies Act, 2015, which requires companies to notify the Registrar of any secretary appointment.
2. To maintain accurate company records at the Companies Registry, ensuring accountability in corporate governance.
3. The details become part of the public record, accessible to shareholders, creditors, regulators, and other stakeholders.
4. Ensures that the appointed secretary has formally agreed to take up the role and is not legally barred from doing so.
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